Policy Statement No. 2015-001

Policy Regarding Administration of AFSFA Chapter Awards Program

IMPORTANT CHANGE: Chapter nomination packages for the year 2021-2022 are due NLT 31 July 2022

Purpose: The AFSFA awards program is established to recognize the outstanding efforts of local chapters while bringing quality programs to AFSFA members, security forces of the active duty, reserve and guard components and retiree communities (Attachment 1 below)

Administration: A standing awards committee consisting of a member of the AFSFA Board of Directors and three (3) or five (5) Regional Directors is established to judge individual chapter award submissions. Committee members should serve a minimum two-year term, subject to review and reappointment by the Board of Directors. A committee chairperson will be appointed by the Executive Director after consideration by the AFSFA Board. The committee chairperson is responsible for oversight and administration of the committee pursuant to this document and other direction as provided by the AFSFA Executive Director and the Board of Directors. It is expected the bulk of the committee’s work will be completed electronically and independently. Award recommendations and scores will be compiled by the committee chairperson and presented to the full board for consideration at the annual Board of Director meeting.

Award Categories:

• AFSFA Chapter of the Year
o All AFSFA Chapters in good standing are eligible to compete
o Award to be announced at annual meeting banquet

• AFSFA Chapter of the Year Runner-Up
o One “Runner-Up award may be considered by the board
o Award to be announced at annual meeting banquet

• Shamess Writing Award
o Not part of the awards committee purview; to be judged by separate sub-committee
o Award to be announced at annual meeting banquet

Awards Criteria:

• Chapter of the Year
o Sufficient chapter meetings
o Member recruitment/retention
o Activities conducted in support of members/troops/unit/service
o Activities conducted in support of AFSFA and AFSFF programs
o Publication of newsletters and websites

Award Nomination Submittals:

• Chapter of the Year: Chapter chairpersons will submit the standard three-page AFSFA Chapter of the Year Nomination Form (Download Attachment 2 below) to the Executive Director not later than August 1 each year. Chapters should include relevant information for the period July 1 to June 30 for consideration. The preferred method of submission shall be electronic.

Award Nomination Judging:

• Chapter of the Year: Nomination packages will be reviewed/judged by a panel of not less than three (3) award committee members, working independently, utilizing the point scored evaluation sheet (Download Attachment 3 below). Completed evaluations will be forwarded to the awards committee chairperson for compilation prior to the annual meeting of the Board of Directors.

Validation: The committee chairperson will compile score sheets and present a summary to the Board of Directors for their review and consideration during the annual Board of Directors meeting. The award recommendation package will be included as part of the board minutes.

Recognition/Presentation of Awards: Recognition of participating chapters and announcement of award winners will be included in the annual AFSFA meeting banquet program.

Attachment 1: AFSFA Chapter Recognition Program slides 2022

Attachment 2: AFSFA Chapter of the Year Nomination Form

Attachment 3: AFSFA Chapter of the Year Scored Evaluation Sheet